Workshop Request for Proposals

Partnership for Children & Youth
2017 Expanded Learning Symposium
Presenter Request For Proposal Instructions

The 2017 Expanded Learning Symposium will be held on Thursday, February 23, 2017 at the University of California at Berkeley, Clark Kerr Campus, from 8:30am to 4:00pm.
The Symposium tagline, “Creating Opportunities that Matter,” reflects a critical moment in time where the emphasis on equal opportunity for all students has reached a defining moment. The recent change to the national education law has a significant impact on children and adults, and is an urgent call of action to ensure equitable learning opportunities are at the center of this momentum. Improving youth outcomes in school and in life takes a village of children and adult learners alike.

“Creating Opportunities that Matter” is a symbol of unity and represents equitable opportunities to learn and succeed. It encourages us to come together and take action so that success in school and life is possible for all students. It acknowledges that learning opportunities must be accessible at home, school, work, and throughout life. To ensure these opportunities matter it will require a collective commitment to leadership, collaboration, and continuous learning at all levels.
PLEASE NOTE: We require that all prospective presenters read this entire document before submitting their application. The information below will give you critical guidance in designing your submission.

Symposium Information
The 2017 Expanded Learning Symposium will be held on Thursday, February 23, 2017 at the Clark Kerr Conference Center, 8:30am- 4:00pm, and will offer a balanced conference program with valuable workshops for each of our targeted audiences. During the proposal submission process, you will be asked to identify which of the following target audiences your content is directed toward. Please keep in mind that many of the roles outlined below include staff that work on or operate programming within a school site and/or a community-based facility.

This year’s Symposium has been designed to target line staff, coordinators, managers, and directors who are responsible for supervising, planning, designing, and/or implementing an expanded learning program (after school and summer learning) for youth in grades K-12 or ages 5-18.

Symposium Purpose
The purpose of the 2017 Expanded Learning Symposium is to:

  • provide a forum for the expanded learning field to learn, network, and share experiences.
  • improve practitioners’ knowledge of effective strategies, tools, and resources for creating learning opportunities.

Symposium Goals
By the end of the 2017 Expanded Learning Symposium, attendees will:

  • build community with peers and experts by networking and learning in communities of practice;
  • actively engage in experiential learning through practice and reflection;
  • be inspired to continue creating learning opportunities for children and adults beyond today's Symposium.

Symposium Objectives
By the end of each session, participants will be able to:

  • identify or list at least 1 community-building activity, tool, or resource implemented in the session.
  • recall at least 1 memorable feeling, thought, or experience after participating in the session.
  • name at least 1 action they are inspired to implement following the session.

Call for Proposals
To be considered for this year’s Symposium, proposal submissions must be received by Monday, November 28th at 5 pm PST.

Be a part of the first Expanded Learning Symposium!
The Partnership for Children & Youth seeks workshop proposals for the approximately 16 workshops. We are looking for workshop proposals that demonstrate the best and/or most innovative practices, tools, and resources that are considered critical to the success of expanded learning programs. The 2017 proposal reviewers and Expanded Learning Symposium Committee will pay particular attention to how workshop proposals connect with the target audiences for this year’s event.

Proposals that are most likely to be successful and selected for the 2017 Symposium will:

  • provide relevant and user-friendly tools and information.
  • include engaging activities and adult learning strategies.
  • provide the opportunity for participants to practice using or applying the tools and information presented.

The Symposium Committee anticipates contacting presenters by Friday, December 16, 2016 with decisions on workshop proposals.

What to Consider When Completing Your Proposal
Workshop proposals for the 2017 Expanded Learning Symposium require clear and concise titles, well-thought out information, and a detailed outline of the content to be delivered.

Workshop Proposal Guidelines and Considerations

  • Before submitting a proposal, interested presenters should carefully review and consider the 2017 Expanded Learning Symposium purpose, goal, and objective statements that were outlined previously.
  • The Symposium Committee invites workshop proposals in a length of 120 minutes.
  • Workshop titles and descriptions should be pithy, accurate, and designed to convince people to participate. The title and description will appear in Symposium marketing materials, website, and onsite materials.
  • Workshops should be interactive, clearly relevant and take adult learning principles into consideration. Be creative in delivering content to attendees. Use technology, creative formats, audience participation, and/or other tools. The workshop process will be a key factor in its review.
  • Proposals should consider the practical and educational needs of the audience.

Decisions and Conference Planning
Once the Symposium Committee makes a decision on all proposal submissions, the workshop presenters will be notified. The Committee’s target date for decisions is December 16, 2016. Please note this date is subject to revision; however, all applicants will be notified accordingly.

The main presenter of each workshop will receive a stipend of $200 for each workshop presented. Please note that you will be asked to identify the main presenter during the time of your proposal submission.

Workshop Presenter Responsibilities for Accepted Workshops

  1. Publicize the workshop and Symposium within their own networks, affiliations, or colleagues.
  2. Participate in a Presenter Webinar Orientation in early January 2017. Specific date and time to be announced in December 2016.
  3. Meet all dates and deadlines, as specified by the Symposium Committee.

Workshop Proposal Information
Please provide information about your proposed workshop in this section, including a title and description, participant outcomes, and an agenda. If selected, your title and description will be used in the program brochure, so please include information that is both detailed and engaging!

The 2017 Expanded Learning Symposium Committee will ensure that program content is relevant, engaging, and appropriate. The following criteria will be considered when evaluating the proposals:
1) Workshop design:
a. provides opportunities for participants to connect to each other.
b. is experiential and includes time to apply and reflect on the content presented.
c. uses adult learning practices.
2) Content:
a. is clearly refined and reflective of the narrowly defined target audience chosen
in the proposal form. For example, this workshop is designed for programs working with high school students, practitioners who have at least 2 years of prior experience with the content or area of focus, and targets a coordinator role.
b. includes a tangible tool or resources for community building.
c. reflects one of the four areas of focus, described below.

Areas of Focus
1) Organization and Program Development
Ensuring organizations and programs operate effectively to achieve lasting results for youth and families.
Examples of Content:
● Budget Planning
● Sustainability
● Program Evaluation
● Organizational Culture and Leadership
● Program Design
2) Youth Learning and Instruction
Optimizing youth learning through academic and enrichment instruction.
Examples of Content:
Project-based Learning
English Language Learners (ELL) Curriculum Design
Youth Development
● STEAM or STEM Learning
3) Adult Learning and Development
Transforming how adults learn, have opportunities to grow professionally, and are supported to take an active role in their own learning.
Examples of Content:
 ● Working with Older Youth
 ● SEL Practice with a Trauma Lens/Restorative Justice

4) Stakeholder Engagement and Relationship-Building
Building strong relationships and ensuring youth have access to high-quality programming and services.
Examples of Content:
Staff Development, Management, and Supervision
 ● Staff Retention and Motivation
 ● Adult Learning Principles/How Adults Learn
 ● Staff Engagement Strategies
 ● Adult Curriculum Design
 ● Family Engagement and Strengthening Practices
 ● Building Partnerships with School Districts
 ● Working with Libraries
 ● Effective Engagement Techniques and Processes
 ● Forming Collaboratives

Submit Your Workshop Proposal
Click here to access the online submission form. Before proceeding to the online submission form, read this section. The proposal submission form will ask for the following information and we advise you to have this information ready to copy and paste or type directly into the form:
1) Workshop title and description (100 words or less)
2) Main Presenter Information: Name, Organization, Title, Email, Twitter handle, short bio,
3) Co-Presenter Information: Name, Organization, Title, Email, Twitter handle, short bio,
4) Your resume, if you have not contracted with PCY before
5) Workshop participant outcomes and agenda
6) Target workshop audience – level of experience with the content:
a) new , developing, or advanced 7) Target workshop audience – role:
a) line staff, coordinator, manager, or director 8) Target student population:
a) Lower Elementary, grades K-2, Upper Elementary, grades 3-5, Middle School, grades 6-8, High School, grades 9-12
9) Workshop area of focus:
a) Organization and Program Development
b) Youth Learning and Instruction
c) Adult Learning and Development
d) Stakeholder Engagement and Relationship-Building 10) Preferred time of workshop:
a) Session 1: 10am-12pm
b) Session 2: 1pm-3pm
11) Could you repeat your workshop?
12) Would you need us to provide any audio/ visual equipment for your workshop?